Privacy Policy

Last modified on August 3, 2026.

As a provider of web-based educational tools, Edusfere, LLC ("Edusfere," "we," "us") is committed to protecting the privacy and security of individuals whose personal data we process. This Privacy Policy (“policy”) explains how we manage and protect your personal data (referred to as “data”) when you visit our website (“Visitor”) or use our learning platform services either as a representative of a School to which we provide services (“School User”) or a teacher in a school which uses our services (a “Service User”). If you are a Service User, for the majority of personal data we process about you, we are a processor and therefore act on behalf of your school and as directed by them. We recommend that you review your school’s privacy policy to understand how your school manages your personal data.

This policy tells you who we are, what data about you we collect in connection with our website and services, and what we do with it.

Who are we?

Edusfere provides a web-based platform designed to support educational institutions with planning and integration tools, including integration with third-party platforms such as Google Classroom. We are responsible for managing your data in connection with our services.

Details of how to contact us can be found below at Who should you contact with questions?

What data about you do we collect?

We use various types of data about you for purposes connected with the management of our website or the delivery of our learning platform services. If you are a California resident, you are entitled to a notice at or before the point of collection of your personal information. This Privacy Policy serves as that notice.

Visitor

We may collect and process the following information about you in order to provide you with our website or services:

We will collect and process the information you provide to us if you register for a demonstration, trial account, blog or webinar, which includes your name, email address, phone number, school name, information regarding the curriculums your school offers, and other information collected to provide the website or services. We will also process your name and email address to send you email messages about our newsletters, product updates and other marketing materials. We will only send you such email messages as permitted under applicable law and in line with your marketing preferences which you can update at any time as described below.
Process a job application which you submit to us. We will collect and process any personal data you provide in your CV / resume and cover letter.
Information collected automatically when you visit our website through cookies and similar tracking technologies, which may include your IP address, browser type, device type and operating system, the referring website, the pages you view, and the dates and times of your visits.

We may use cookies or similar tracking technologies on our website. Where required by law, we will provide notice and obtain your consent before placing non-essential cookies.

Essential cookies are necessary for our website to function. Non-essential cookies, including the analytics cookies set through Google Tag Manager and Google Analytics, are placed only after you accept them through the consent banner on our website. You can change or withdraw your choice at any time using that banner, or by deleting cookies in your browser settings.

School User

We may collect and process the following information in order to provide your school with our learning platform services:

your name, title, business telephone number, details about the school you represent, details about your position at the school (e.g., subjects you teach or how long you have worked at the school) and e-mail address used during our registration process in order to communicate with you in relation to the provision of learning platform services to your school.
responses to our surveys you choose to take.
your e-mail address to send email marketing to you, including our newsletters and updates as permitted under applicable law and in line with your preferences.
details of your interactions with us when you contact us with inquiries through our online customer support, or via telephone or email.

Service User

We may collect and process the following information:

information captured in your teacher account, provided by you including information such as your name, email address, nationality and language, in order to conduct statistical analyses for our own reporting.
email address in order to request survey responses or feedback from you in relation to future product developments and educational plans.
feedback and responses to our surveys you choose to take.
details of your interactions with us when you contact us with inquiries through our customer support system online, or via telephone or email.

Sensitive Personal Information

In limited circumstances, such as to verify your identity when processing privacy-related requests, we may collect government-issued identifiers, including driver’s license numbers. We use this information solely for verification purposes and in compliance with applicable law.

For California residents: under the California Consumer Privacy Act, this information is considered “Sensitive Personal Information.” We do not use or disclose Sensitive Personal Information for any purpose other than those necessary to provide our services, comply with legal obligations, or as otherwise permitted by law. We do not use Sensitive Personal Information to infer characteristics about you.

For what purposes do we use data about you, and on what legal basis?

Throughout your use of our website and/or our provision of services to you or a school, we use data about you for various purposes.

Purpose	Legal basis for processing
Management of our website e.g., site maintenance and analytics of website usage (which will include the sharing of data with Google Analytics and other similar service providers).	It is our legitimate business interest to manage and develop our website.
Fulfillment of online services e.g., registering for a demonstration, webinar, blog or trial account.	We process your data in order to provide you with the online service which you have requested. Our processing is based on your consent.
Marketing e.g., to send you marketing emails relating to product updates and other services we think you may be interested in.	We either rely on your consent or our legitimate business interest to send email marketing to you depending on how we collected your personal data and the nature of our relationship. Any email marketing will only be sent to you as permitted by applicable law and in accordance with your preferences which you can update at any time as described below.
Legal & regulatory compliance and compliance with law enforcement requests	In some instances, we will be required by law to process your personal data and share it with law enforcement or other government or regulatory bodies. We may also choose to do so in other circumstances, in accordance with our legitimate interests.
Processing a job application e.g., if you apply for a job or position via our website.	If you decide to apply for a job with us, we will process your personal data based on our legitimate interests in order to ascertain your suitability for the job.

The purposes for which we use data about you, with corresponding legal basis for use, are set out below:

Visitor and School Users

Purpose	Legal basis for processing
Customer support activities e.g., interacting with you via our online customer support or by phone, e-mail.	It is our legitimate business interest to provide customer support to School Users in order to provide the learning platform services to schools.
Provision and management of learning platform services to school e.g., managing requests, curriculum standards, managing user accounts, submitting a PO, handling invoices, etc.	It is our legitimate business interest to provide and manage the learning platform services we provide to schools.
Marketing e.g., to send you marketing emails relating to product updates other services we think you may be interested in.	We either rely on your consent or our legitimate business interest to send email marketing to you depending on how we collected your personal data and the nature of our relationship. Any email marketing will only be sent to you as permitted by applicable law and in accordance with your preferences which you can update at any time as described below.
Sharing data with other third parties Please see “Who do we share data with and for what purpose?” below.	It is our legitimate business interest to share data with third parties to assist with the purposes described below.
Legal and regulatory compliance and compliance with law enforcement requests	In some instances, we will be required by law to process your personal data and share it with law enforcement or other government or regulatory bodies. We may also choose to do so in other circumstances, in accordance with our legitimate interests.

Service Users

Purpose	Legal basis for processing
Conducting statistical analyses for reporting e.g., to conduct data analyses that enables us to improve and develop our services.	It is our legitimate business interest to improve our learning platform services using statistical analyses and reporting.
Customer support activities e.g., interacting with you via our online customer support or by phone or e-mail.	It is our legitimate business interest to provide customer support to Service Users.
Feedback and surveys e.g., to request survey responses or feedback from you in relation to future product developments and educational plans.	It is our legitimate business interest to gather feedback and survey results to improve user experience and develop improved services. We store this data in anonymized form.
Sharing data with other third parties Please see “Who do we share data with and for what purpose?” below.	It is our legitimate business interest to share data with third parties to assist with the purposes described above
Legal & regulatory compliance and compliance with law enforcement requests	In some instances, we will be required by law to process your personal data and share it with law enforcement or other government or regulatory bodies. We may also choose to do so in other circumstances, in accordance with our legitimate interests.

Please note that we do not process any special category data about you (e.g., information of race or ethnicity) for our own purposes. You may be requested to provide such information by your school which may be passed to us for processing, but we do not use it for any other purpose.

Sharing data with third parties

We may share data about you with our third-party service providers, such as IT providers or customer support services. A list of our sub processors can be found upon request at the email at the bottom of the notice;
We may share anonymized data, feedback and survey results with third-party service providers, such as other school systems for research purposes;
We may share data about you with other third parties, where required or permitted by law, for example: regulatory authorities; government departments; in response to a request from law enforcement authorities or other government officials;
We may share data when we consider disclosure to be necessary or appropriate to prevent physical harm or financial loss or in connection with an investigation of suspected or actual illegal purpose; and
We may share data in the context of organizational restructuring.

If you would like to learn more about the parties with which we share data, please contact us using the details below at Who should you contact with questions?

Where might your data be processed?

Edusfere processes personal data in the United States. If you are located outside the United States, your data will be transferred to and stored in the United States in accordance with applicable data protection laws.

While the United States may not offer the same level of data protection as the laws of your home jurisdiction, we implement appropriate safeguards designed to protect your personal data and ensure that it is processed in a manner consistent with this Privacy Notice.

If you would like to receive a copy of the information relating to the safeguards we put in place, please contact us using the details below at Who should you contact with questions?

How do we protect your data?

We implement appropriate technical, organizational, and procedural safeguards to protect personal data from unauthorized access, disclosure, use, alteration, or destruction. Edusfere follows widely recognized best practices for data security, including:

Application security

Use of HTTPS encryption for all data in transit
Storage of passwords using secure hashing algorithms
Safeguards against known web vulnerabilities such as cross-site scripting (XSS) and SQL injection
Measures to detect and prevent phishing and related threats

Network security

Firewalls and intrusion detection/prevention systems
Continuous monitoring for suspicious behavior
Protections against denial-of-service (DDoS) attacks and other malicious activity

Organizational controls

Role-based access control and least-privilege permissions
Internal policies governing employee access to personal data
Audit logs and confidentiality obligations for staff

Physical security

Restricted access to infrastructure used to process and store personal data

Procedural security

Change management and code review processes
Policies to ensure personal data is processed only as instructed by customers and in accordance with this Notice

How long will data about you be kept?

The period for which we may retain data about you will depend on the purposes for which the data was collected, whether you have requested the deletion of the data, and whether any legal obligations require the retention of the data (for example, for regulatory compliance).

We will not retain data about you for longer than is necessary to fulfil the purposes for which the data was collected. We determine the appropriate retention period for personal data based on the nature and sensitivity of the data, the potential risk of harm from unauthorized use or disclosure, the purposes for which we process the data, and applicable legal requirements.

What rights do you have over your data?

Your rights may vary depending on your jurisdiction. If you are a resident of a state or country that provides specific legal rights regarding your personal data, you may have the right to:

Request access to the personal data we hold about you
Request that we correct or update inaccurate or incomplete personal data
Request deletion of your personal data, subject to certain exceptions
Request that we limit or stop processing your personal data in certain circumstances
Withdraw your consent where processing is based on consent (such as marketing)
Opt out of receiving marketing emails by using the unsubscribe link or contacting us
You have the right not to receive discriminatory treatment for exercising your privacy rights under applicable law, including the CCPA.

If you are a resident of California, you may also have additional rights under the California Consumer Privacy Act (CCPA), including:

The right to know what personal information we collect and how we use it
The right to request a copy of your personal information in a portable format
The right to opt out of the "sale" or "sharing" of your personal information (We do not sell or share your personal information, including for purposes of cross-context behavioral advertising, as those terms are defined under the California Consumer Privacy Act.)
The right to limit the use and disclosure of sensitive personal information

If you are located outside the United States and your country provides additional data rights, we will respond to your request in accordance with applicable law.

You also have the right to lodge a complaint with the relevant data protection authority in your jurisdiction, where applicable.

You can exercise these rights, or learn more about them, by contacting us using the details below at Who should you contact with questions?

We may be required to confirm your identity before we action any request from you in connection with your data. This may involve asking you to provide identification documents. Depending on the nature of your request, we may ask you to provide identifying information such as your email address, school affiliation, or other details previously provided to us to verify your identity before processing your request.

Who should you contact with questions?

If you have any questions or wish to exercise your rights, you may contact us at:

Email: hello@edusfere.com
Postal Address: Edusfere, LLC., 1621 CENTRAL AVE #8674, Cheyenne, WY 82001.

If your country has a supervisory authority, you have a right to contact it with any questions or concerns. If we cannot resolve your questions or concerns, you also have the right to seek judicial remedy before a national court.

Changes to this policy

We may update this policy (and any supplemental privacy policy), from time to time as shown below. We will notify you of the changes where required by applicable law to do so.